Deadlines & milestones

Date Task Group
16 Jan–06 Mar 2024 Call-for-sessions: public can suggest sessions in the various Programme Groups Community
07–20 Mar 2024 Session programme finalization based on the call-for-sessions suggestions SOC
07–17 Mar 2024 Co-organization requests between Programme Groups for session programme finalization SOC
26 Mar 2024 Call-for-abstracts, start of the abstract submission Community
15 May 2024, 13:00 CEST Abstract submission deadline Community
16–28 May 2024 Convener Part 1 + 2 (SOI + II)
Convener Part 1: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible, session mergers should be processed through this tool

Convener Part 2: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to SOC
29 May–04 June 2024 PCI (SOC Part 1): evaluation of rejected and unassigned contributions, finalization of sessions that have not completed Convener Part 1 task (SOI), session mergers should be processed through this tool SOC
05 June 2024 Letter of acceptance email (information to authors if their abstract is accepted and in which session, no information about oral or poster decision), acceptance subject to presenter registration Copernicus
06–11 June 2024 PCII (SOC Part 2): assigning of time blocks, rooms, days and exact session times to each session on the basis of convener requests and consistency for the programme SOC
12–25 June 2024 Convener Part 3 (SOIII): oral/ poster selection (according to assigned timeblocks), ordering of presentations, indication of potential invited keynote presenters by Conveners Conveners
26 June – 02 July 2024 PCIII (SOC Part 3): finalization of programme SOC
03 July 2024 Letter of schedule email (information to authors with precise information regarding session, time and length of presentation, etc.)
Upload of conference programme on website
31 July 2024 Deadline for presenter registration Community
31 July 2024 Early registration deadline Community
01 Aug 2024 Deadline for letter of invitation requests Community
15 Aug 2024 Deadline for conference registration with bank transfer payment Community
15 Aug 2024 Deadline for daily programme Community
08–13 Sep 2024 Europlanet Science Congress 2024 Community