Deadlines & milestones
| Date | Task | Group |
|---|---|---|
| 16 Jan–06 Mar 2024 | Call-for-sessions: public can suggest sessions in the various Programme Groups | Community |
| 07–20 Mar 2024 | Session programme finalization based on the call-for-sessions suggestions | SOC |
| 07–17 Mar 2024 | Co-organization requests between Programme Groups for session programme finalization | SOC |
| 26 Mar 2024 | Call-for-abstracts, start of the abstract submission | Community |
| 15 May 2024, 13:00 CEST | Abstract submission deadline | Community |
| 16–28 May 2024 | Convener Part 1 + 2 (SOI + II) Convener Part 1: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible, session mergers should be processed through this tool Convener Part 2: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to SOC |
Conveners |
| 29 May–04 June 2024 | PCI (SOC Part 1): evaluation of rejected and unassigned contributions, finalization of sessions that have not completed Convener Part 1 task (SOI), session mergers should be processed through this tool | SOC |
| 05 June 2024 | Letter of acceptance email (information to authors if their abstract is accepted and in which session, no information about oral or poster decision), acceptance subject to presenter registration | Copernicus |
| 06–11 June 2024 | PCII (SOC Part 2): assigning of time blocks, rooms, days and exact session times to each session on the basis of convener requests and consistency for the programme | SOC |
| 12–25 June 2024 | Convener Part 3 (SOIII): oral/ poster selection (according to assigned timeblocks), ordering of presentations, indication of potential invited keynote presenters by Conveners | Conveners |
| 26 June – 02 July 2024 | PCIII (SOC Part 3): finalization of programme | SOC |
| 03 July 2024 | Letter of schedule email (information to authors with precise information regarding session, time and length of presentation, etc.) Upload of conference programme on website |
Copernicus |
| 31 July 2024 | Deadline for presenter registration | Community |
| 31 July 2024 | Early registration deadline | Community |
| 01 Aug 2024 | Deadline for letter of invitation requests | Community |
| 15 Aug 2024 | Deadline for conference registration with bank transfer payment | Community |
| 15 Aug 2024 | Deadline for daily programme | Community |
| 08–13 Sep 2024 | Europlanet Science Congress 2024 | Community |