Splinter meeting & workshop request

Before submitting a request, please check the EPSC2024 session overview for a vacant time slot either in the room Mercury (Konferenzraum III) or the room Venus (Konferenzraum II).

Request a splinter meeting

For splinter meetings or workshops (hereafter "events") organized by participants during the course of the conference, 9–13 September 2024 (Monday to Friday), we have reserved 2 rooms free of charge for the event organizer(s). The room "Mercury (Konferenzraum III)" has a capacity of 28 people, and the room "Venus (Konferenzraum II) has a capacity of 24 people. Both rooms have boardroom style seating which cannot be reconfigured and are equipped with a projector (connection via HDMI). Please note that a computer and/or microphones are not provided in the splinter meeting rooms.

The respective rooms are not available for booking as an extension of a regular programme session. Event requests are subject to availability of the room.

Please note that every participant in a splinter meeting or workshop must be registered for the conference at least for the day to have access to the building and meeting rooms.

The meeting room can be reserved for the following time blocks, whereby a maximum of two (2) successive time blocks can be blocked per event:

Monday – Friday, 09–13 September 2024
Time block 1 08:30–10:00
Time block 2 10:30–12:00
Lunch block 12:00–13:30
Time block 4 14:30–16:00
Time block 5 16:30–18:00
Time block 6 18:00–19:30

Your request will be handled on a first come, first served basis and reviewed by the Scientific Organizing Committee. You will be informed by email after approval.

An updated list of splinter meetings and workshops will be maintained online.

Technical support and hybrid solutions

A hybrid solution for an event is in the responsibility of the event organizer(s). Neither the Europlanet Society nor Copernicus Meetings are able to provide technical support.

In exceptional cases, a hybrid solution with technical support by the conference organizers is granted where a hybrid setup is indispensable for the success of the event.